Question 1

Supplemental files may be created for ____.

Accepted Answer

A)   patient records that are old
B)   records of all cancer patients
C)   keeping track of important dates
D)   records of all diabetic patients
E)   records of all patients who have diedF) B) and C)
G) A) and E)

Question 2

Who decides to keep patient files that are inactive or closed in an office?

Accepted Answer

A)   Nurse
B)   Office Manager
C)   Physician
D)   Patient
E)   Medical assistantF) A) and E)
G) B) and E)

Question 3

Files that feature pullout drawers that contain a metal bar equipped to handle letter-size or legal-size documents are called ____.

Accepted Answer

A)   compactable files
B)   vertical files
C)   rotary circular files
D)   boxes or tubs
E)   filing shelvesF) C) and D)
G) C) and E)

Question 4

To protect the security of filing shelves that are located in a file room, you can ________ the file room.

Accepted Answer

The answer of To protect the security of filing shelves...

Question 5

Prior to color-coding files, you must determine the ________ important to your medical office.

Accepted Answer

The answer of Prior to color-coding files, you must determine...

Question 6

Which type of filing system allows several people to retrieve and return files at one time?

Accepted Answer

A)   Tubs or boxes
B)   Filing cabinets
C)   Rotary circular files
D)   Compactible files
E)   Filing shelvesF) B) and D)
G) B) and C)

Question 7

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

Accepted Answer

A)   Record management system
B)   Retention schedule
C)   Indexing rules
D)   Filing guidelines
E)   Tickler fileF) B) and C)
G) All of the above

Question 8

To help prevent possible injury, ________ guidelines for each piece of equipment should be posted prominently in the office.

Accepted Answer

The answer of To help prevent possible injury, ________ guidelines...

Question 9

Regardless of the filing system used by a medical office, all patient records should be placed in some sort of ________ order.

Accepted Answer

The answer of Regardless of the filing system used by...

Question 10

Which of the following is used when there is a need to distinguish files within a filing system?

Accepted Answer

A)   Out guides
B)   File guides
C)   Color-coding
D)   File sorters
E)   IndexingF) D) and E)
G) B) and D)

Question 11

The final step in the filing process is ____.

Accepted Answer

A)   indexing
B)   inspecting
C)   cross-referencing
D)   coding
E)   storingF) B) and C)
G) A) and B)

Question 12

Until now, your office has kept all of its inactive and closed files in plastic tubs in a large closet next to the physician's office, but the closet is now full. Retrieving a specific file from the closet has become difficult and time-consuming. The busy office manager has you to look at other storage options and make a recommendation. You have found the following possible storage locations. Which option should you recommend?

Accepted Answer

A)   One-story local warehouse that has a huge open area with unlimited storage space ($24/month) 
B)   10 x 12 room in a neighboring medical office ($50/month) 
C)   Commercial records center in a neighboring city ($96/month) 
D)   30 x 40 retail space in a local shopping center ($197/month) 
E)   5 x 12 storage unit on the ground floor of a local storage facility ($28/month) F) None of the above
G) B) and C)

Question 13

When patient records are kept electronically, it is important to ________ files to prevent loss of information if the computer's hard drive crashes.

Accepted Answer

The answer of When patient records are kept electronically, it...

Question 14

The fourth step in the filing process is ________, which saves time later when you are returning files to their proper places.

Accepted Answer

The answer of The fourth step in the filing process...

Question 15

An advantage of storing files as paper files is ____.

Accepted Answer

A)   the original documents are preserved for possible use in legal proceedings
B)   they require very little space to store
C)   they never need to be copied
D)   individual records are easier to find than electronic files
E)   they can usually be stored on-site, even in very large practicesF) A) and D)
G) A) and C)

Question 16

Another term for naming a file is ____.

Accepted Answer

A)   indexing
B)   sorting
C)   storing
D)   coding
E)   inspectingF) None of the above
G) C) and D)

Question 17

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Accepted Answer

A)   Title, last name, first name, middle name
B)   Last name, first initial, title
C)   First name, middle name, last name, title
D)   Last name, first name, middle name, title
E)   First name, last name, title, middle initialF) B) and D)
G) B) and C)

Question 18

A numeric filing system should be used when ________ of patient information is an issue.

Accepted Answer

The answer of A numeric filing system should be used...

Question 19

All filing equipment must be ________ to protect the confidentiality of medical records.

Accepted Answer

The answer of All filing equipment must be ________ to...

Question 20

Naming or ________a file is done to enable retrieval and replacement of a patient record.

Accepted Answer

The answer of Naming or ________a file is done to...

Exam 15: Managing Medical Records

The final step in the filing process is ____.

Correct Answer
verified

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

Correct Answer
verified

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Correct Answer
verified

Another term for naming a file is ____.

Correct Answer
verified

A numeric filing system should be used when ________ of patient information is an issue.

Correct Answer
verified

Prior to color-coding files, you must determine the ________ important to your medical office.

Correct Answer
verified

To help prevent possible injury, ________ guidelines for each piece of equipment should be posted prominently in the office.

Correct Answer
verified

All filing equipment must be ________ to protect the confidentiality of medical records.

Correct Answer
verified

Files that feature pullout drawers that contain a metal bar equipped to handle letter-size or legal-size documents are called ____.

Correct Answer
verified

To protect the security of filing shelves that are located in a file room, you can ________ the file room.

Correct Answer
verified

Regardless of the filing system used by a medical office, all patient records should be placed in some sort of ________ order.

Correct Answer
verified

An advantage of storing files as paper files is ____.

Correct Answer
verified

Correct Answer
verified

The fourth step in the filing process is ________, which saves time later when you are returning files to their proper places.

Correct Answer
verified

When patient records are kept electronically, it is important to ________ files to prevent loss of information if the computer's hard drive crashes.

Correct Answer
verified

Which type of filing system allows several people to retrieve and return files at one time?

Correct Answer
verified

Supplemental files may be created for ____.

Correct Answer
verified

Naming or ________a file is done to enable retrieval and replacement of a patient record.

Correct Answer
verified

Who decides to keep patient files that are inactive or closed in an office?

Correct Answer
verified

Which of the following is used when there is a need to distinguish files within a filing system?

Correct Answer
verified

Exam 15: Managing Medical Records

The final step in the filing process is ____.

Correct AnswerverifiedShow Answer

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

Correct AnswerverifiedShow Answer

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Correct AnswerverifiedShow Answer

Another term for naming a file is ____.

Correct AnswerverifiedShow Answer

A numeric filing system should be used when ________ of patient information is an issue.

Correct AnswerverifiedShow Answer

Prior to color-coding files, you must determine the ________ important to your medical office.

Correct AnswerverifiedShow Answer

To help prevent possible injury, ________ guidelines for each piece of equipment should be posted prominently in the office.

Correct AnswerverifiedShow Answer

All filing equipment must be ________ to protect the confidentiality of medical records.

Correct AnswerverifiedShow Answer

Files that feature pullout drawers that contain a metal bar equipped to handle letter-size or legal-size documents are called ____.

Correct AnswerverifiedShow Answer

To protect the security of filing shelves that are located in a file room, you can ________ the file room.

Correct AnswerverifiedShow Answer

Regardless of the filing system used by a medical office, all patient records should be placed in some sort of ________ order.

Correct AnswerverifiedShow Answer

An advantage of storing files as paper files is ____.

Correct AnswerverifiedShow Answer

Correct AnswerverifiedShow Answer

The fourth step in the filing process is ________, which saves time later when you are returning files to their proper places.

Correct AnswerverifiedShow Answer

When patient records are kept electronically, it is important to ________ files to prevent loss of information if the computer's hard drive crashes.

Correct AnswerverifiedShow Answer

Which type of filing system allows several people to retrieve and return files at one time?

Correct AnswerverifiedShow Answer

Supplemental files may be created for ____.

Correct AnswerverifiedShow Answer

Naming or ________a file is done to enable retrieval and replacement of a patient record.

Correct AnswerverifiedShow Answer

Who decides to keep patient files that are inactive or closed in an office?

Correct AnswerverifiedShow Answer

Which of the following is used when there is a need to distinguish files within a filing system?

Correct AnswerverifiedShow Answer

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified

Correct Answer
verified